KANBAN: The ideal tool to manage your projects flexibly and smoothly

What is the definition of Kanban?

Kanban is a workflow management method aimed at optimizing process efficiency by visualizing work, limiting work-in-progress, managing task flow, and fostering continuous improvements.

Use LUCKiwi's Kanban board to better visualize the progress of your tasks, keep your team focused, boost productivity, and promote agility in managing your projects.


What is the Kanban method?

The Kanban method allows for a more agile work organization and rapid flow management. Thanks to its "just-in-time"operation mode, teams can easily manage and track the progress of their tasks. They can also quickly distribute the volume of work among themselves.

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The history of the Kanban method - Toyota's Kanban methodology

The Kanban method originated in Japan. The word Kanban can be translated as "visual" (kan) and "card" or "tag" (ban). This methodology was established from 1950 by engineer Taiichi Ono at TOYOTA, with the aim of optimizing Toyota's production. The Kanban method comes from the Lean approach, which translates to the continuous improvement of production processes in order to achieve waste-free production. That is, avoiding overproduction, reducing delays, producing with better quality, and achieving a balance between production and demand.

How does the Kanban method work?

You can create Kanban boards on a sheet of paper, on a whiteboard, or on online tools like ours: LUCKiwi.

The Kanban board of Luckiwi with an example in video.

With Luckiwi, you can have a visual management system of your tasks quickly and instantaneously.

How to build a kanban?

The Kanban board is used to visualize the workflow of a project, displaying tasks through different stages of progression, such as

  • Tasks to do.

  • Tasks in progress.

  • Tasks finished

  • Tasks pending.

  • Tasks cancelled.

Each column represents a stage of progression and each task is positioned in one of the columns.

How to use a Kanban board?

During team meetings, tasks are moved forward or backward according to their priority and urgency from one column to another. This allows the team to see the progress of tasks in real-time and identify bottlenecks in the process. The Kanban approach promotes flexible management of priorities, allowing team members to readjust tasks according to needs and urgencies. It encourages continuous improvement by facilitating the analysis of work cycles and proposing adjustments to optimize the task flow. Finally, Kanban helps maintain a sustainable work rhythm by limiting the number of tasks in progress, which helps reduce stress and improve productivity.

How to apply the Kanban method?

With LUCKiwi, the Kanban method becomes so simple to apply! LUCKiwi allows you to visualize your board, follow the workflow of your project from start to finish, and get an instant overview of the progress of your tasks, in a smooth and dynamic way.

Moreover, LUCKiwi allows you to visualize your tasks on other criteria than the status. For example: urgency, priority...

The principles of the Kanban method?

The Kanban method allows you to streamline the work and production process. To adopt it, it is advisable to:

  • use existing processes and if necessary improve them.

  • involve all concerned people in the constitution of the kanban and educate them on its added values.

  • accompany changes and be attentive to impacted people.

  • encourage individual and group initiatives for a smooth and improved flow management.

What are the 3 types of kanban?

  1. Production Kanban (P-Kanban): This type of Kanban triggers the manufacturing of products or components in a production plant. It serves to indicate when to start the production of a specific item, thus ensuring that items are produced only in necessary quantities and at the right time.
  2. Withdrawal Kanban (W-Kanban): This Kanban is used to manage the replenishment of stocks between two points in the production or distribution chain. It signals the need to transfer materials or products from one point to another, often from a storage warehouse to a production line.
  3. E-Kanban: An electronic version of traditional Kanban systems, E-Kanban uses software and sometimes RFID technologies to automate the capture and communication of Kanban data. This improves data accuracy, reduces cycle times, and minimizes human errors, making the replenishment process more efficient and transparent.

The difference between the Kanban method and the Scrum method

Agile is a project management model known for its flexible planning. It allows teams to easily adapt to changes.

There are several agile methods, including two very commonly used in companies, namely: The Scrum method and the Kanban method

So how does the Kanban method differ from Scrum?

Kanban and Scrum are two agile methodologies used to manage project development, but they show notable differences in their structure and implementation. Scrum is structured around sprints, fixed periods during which specific goals must be achieved, and includes defined roles such as the Scrum Master and Product Owner. It emphasizes regular meetings and sprint reviews to assess progress. Kanban, on the other hand, focuses on continuous improvement without fixed periods, using a Kanban board to visualize work flow and optimize process fluidity. Kanban allows greater flexibility in task management and is often preferred in environments where requirements may change frequently.

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Why is LUCKiwi the most suitable solution to create your Kanban in 2024?

What is LUCKiwi?

LUCKiwi is a digital project management solution. It allows you to:

  • manage your projects in a simple and effective way: no more headache-inducing project management. With LUCKiwi, you can manage your projects calmly and keep an eye on your task progress instantly.

  • have multiple ALL-IN-ONE tools : gone are the days when you had to juggle multiple windows and multiple software. Our software allows you to have multiple project management tools: To Do List, Kanban, Gantt chart, dashboard, Work Breakdown Structure (WBS), action tracking, report tracking, etc.

  • stay up to date on project progress : get all the updates on your project progress thanks to our tools synchronized with each other.

  • create an unlimited number of projects/unlimited number of work sheets: unlike other platforms that are limited, LUCKiwi allows you to create as many projects and work sheets as you wish, whether in a free trial or a subscription.

  • facilitate communication: our software allows your teams to access key project information in one place (shared files, access to human, financial resources...), helping them stay informed of their work progress and avoid wasting time in meetings and emails.

  • improve collaboration between your teams : thanks to the clarity of our tools and the way our software adapts to your needs, your teams can easily collaborate with each other.

Want to discover our Kanban, we offer you a 10-day free trial. What are you waiting for?

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